Digitizing human resource documents is the wave of the future, but just be sure the future complies with laws created in the past. Tiffani McDonough of Obermayer Rebmann Maxwell & Hippel has compiled some legal guidelines about the preservation of documents that will help your HR department go paperless without your company going to court:
Personnel Records and Applications
Generally, these must be kept for one year after the record was made or if an action was involved, whichever is later, for private employers. For example, if an employee is terminated, his or her records must be kept for one year after the date he or she was let go. Public employers, such as educational institutions and state and local governments, have to retain the records for two years, says McDonough.
Medical Records
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