Today’s copiers typically are networked digital devices that manage a wide range of tasks, from printing and copying to scanning and faxing. Critical client information, such as privileged correspondence or strategy memos, passes through a firm’s digital copiers on a daily basis.
These copiers are equipped with processors, memory and hard drives. As a result, information can linger in that memory long after the job has been completed, unprotected and subject to theft. The most common method of stealing data from a digital copier is to remove documents from the copier after they are printed or copied. It’s not uncommon for lawyers to print a confidential document and then get distracted on the way to retrieve it. Another method is to remove the hard drive itself from the copier; this can happen when copiers are sent offsite for repair, moved from one department to another, or returned to a dealer after the lease expires or left unattended over the weekend.
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