A “record” is a document or electronic file that an organization is required by law to maintain or which the organization requires to be kept for its own purposes for a given time. Certain database information may constitute authoritative business information subject to heightened security and business retention requirements. Retention policies pertaining to database information are generally applied against scope and field parameters.
Organizations designate which copy of information — which document or which file — is the “record” copy (a.k.a., “authoritative record” or “authoritative information”). Other copies are not “records.”
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